Purchase Order Software

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Systems Starting at $150 / month










What is Purchase Order Software?

Purchase order software manages purchase orders, commercial documents issued by a buyer to a seller indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers. Purchase order Software is an essential part of managed spending.


Purchase Order software systems can serve small operations and larger operations. Aestiva's QuickCloud Purchase Order system is a simple yet powerful solution for smaller operations.

Purchasing Glossary >





The Perfect Purchase Order For Smaller Operations

Starting at $150 / month


Aestiva's QuickCloud Purchase Order provides everything you need to issue Purchase Orders in an organization. It also covers the receiving and acceptance of goods and services.

The business process supported by QuickCloud Purchase Order is outlined below.


• User enters Purchase Order.
• PO is submitted for approval.
• PO is routed ad-hoc and/or with automated flow to the approvers.
• After approval user sends PO to the supplier.
• Later, a user receives goods & services against the PO
• Users can receive partial or in full; goods and/or services.
• Later, accounting can download received orders.
• When done, POs can be auto or manually closed.
• At any time, users can view audit trails and PO history.
• At any time, managers can view POs in process, view spend, etc.


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Powerful features and a whole lot more.

One-on-one setup with a specialist.     One-on-one admin and report writing training.     One-on-one over-the-phone support from real people.     Workflow with email and text notifications.     No software needed on desktops, smartphones and tablets.     Features operate the same across all devices.     Changes to POs are recorded and transparent.     Reporting on anything.     Aestiva's famous Happiness Guarantee.


QuickCloud Pricing and Delivery

Pricing

$149/month for 5 login IDs
(About $30/mo/user)
$249/month for 10 Login IDs
(About $25/mo/user)

Add $149/month for each additional block of 10 Login IDs

(About $15/mo/user)

* Plus $995.00 one-time setup fee. Based on annual pricing.


Installation

Product Walkthrough
Initial Product Configuration
Documentation Help

Phone Support

Deployment Help
Administrative Training
Administrative Help
Report Writing Training
Report Writing Help

Install Time: About a week.


Have purchasing order questions? Pun intended. Schedule a demo today.
And ask about Aestiva's Famous Happiness Guarantee.



     


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Your Purchase Order or Procurement System For Larger Operations

If you are larger, you want a Power Solution. They are assembled to your needs. Pick and choose what you want. From specific modules to augment a Purchase Order to complete Procure-to-pay process. We offer:

Custom Spend Budgets
Multi-currency Purchase Orders
Purchase Order GL Splitting
Multi-entity Purchase Orders
Multi-language Purchase Orders
Project Spend Management
Supplier Acknowledgement

Purchase Requests / Requisitions
Requests For Quotations (RFQs)
RFQ/RFP/RFI Management (RFXs)
Inventory Control Systems
Asset Management Systems
Invoice Approval Systems
Automatic Invoice Pickup
Contract Management Systems

Integrations with ERP and Accounting
Custom Systems Integrations
cXML Supplier Punchouts
Custom Single Sign-on
Integration with BI Tools

And a Change Order desk for:
Migration Help
Embedded Graphics
KPI Generation and Analytics
Custom Systems Integrations
Application Optimization

And rolling out in 2022:
Separation of Duty Tools
Attestation SOC 2 Report
HIPAA Compliance
24/7/365 Support Plan*
Off-site Disaster Recovery
KPI Generation Tools
And more.

Looking for more details? How couldn't you. Schedule a demo to dig further.
And remember to ask about Aestiva's Famous Happiness Guarantee.



     


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Post-Purchase Changes To Your Purchase Order System

Modifying Your Purchase Order System.

Your Aestiva Purchase order System was designed to be changed to satisfy specific needs. You may be a non-profit with specific GL coding scheme. A company with project management needs. A Federal or State system or contractor looking to satisfy State and Federal Regulations. A Union or Union system with specific needs. Well, you get the idea.

All Aestiva PO Systems are change-ready. Fields can be added. Fields can be taken away. Functionality can be added. Functionality can be taken away.

How to Make Changes to A QuickCloud Solution.
Since QuickCloud solutions have been priced and designed for immediate installation, your first step is to purchase and deploy your QuickCloud Purchase Order product.

After that, talk to your Aestiva Account Coordinator (AC). Aestiva uses "Service Orders" to make changes. In general, you'll want to collect all your desired changes together and provide them to your AC. They will bring in an engineer, if needed, and quote you on the Service Orders needed. Turn-around for most changes is under two weeks.

How to make changes prior to deployment.
If you are looking to make changes prior to deployment tell us. Aestiva provides "Design, Build, and Deploy (DBD) installations, or in Aestiva's vernacular, Power Solutions.

Power solutions provide a design, build, and deploy process. This is how it works. First, before any commitments, Aestiva will schedule a time with an engineer to review your general needs. Aestiva will then issue you a quotation that includes your requirements plus a good faith "allocation budget for features known and unknown" (which you should not exceed unless you request items out of the original scope and budget). After purchase, Aestiva will complete a thorough specification with you, notify you how much of the "allocation budget" is actually needed (we strive to budget more than needed), and with your approval, complete the project on a fixed cost basis. For further questions please schedule a demo.



Find out more. Schedule a demo today.
And ask about Aestiva's Famous Happiness Guarantee.



Schedule Demo>




About Aestiva Software

Aestiva is a paperwork automation company. We have helped over 1,000 businesses since 1996.

From squeezing down customer response times to streamlining procurement services to building skyrocketing levels of transparency and audit, Aestiva is building a world where businesses run smarter, greener, happier, and better.

Connect with us today.
Call 1-888-AESTIVA (237-8482).

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