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Purchase Order Workflow

Purchase order workflow is an automated process used to ensure that all steps in the purchasing process are completed in an accurate and timely manner. This includes verifying that the purchase order is complete and accurate, that the goods or services requested have been received, and that any required approvals have been completed. This workflow helps to streamline the purchasing process and ensure that all transactions are handled in an efficient and secure manner.

The benefits of Automated Workflow

The top benefits of Automated Workflow in purchasing are as follows:

    • Automated workflow increases efficiency by removing the manual steps and processes that are often involved in manual workflows.

    • Automated workflow reduces errors and improves accuracy by removing the chance of human error caused by manual processes.

    • Automated workflow reduces costs by eliminating the need for manual labor, which often requires more time and resources.

    • Automated workflow improves customer service by providing quicker responses to customer inquiries and requests.

    • Automated workflow reduces paperwork by eliminating the need for paper forms and documents.

The determination of who should approve a document is auto-generated. The email notifications are automated. The handling of rejections are automated. And the change of status of a purchase order into a fully approved document (once all approvers have approved the document) is automated.

Workflow Flexibility

Top purchase order systems also give organizations hundreds of workflow options including:

    • User-based approval.

    • Department-based approval.

    • Account-based approval.

    • User title based approval.

    • Project-based approval.

Plus combinations of these approval criteria with purchase amount levels, the handling of approval exceptions, and custom approval flows.

Other Kinds of Workflow

In addition to the "sequential" approval flows mentioned above, other flows may include:

    • Workflows using the concept of Work Queues.

    • Workflows that utilize step-by-step approval.

    • Workflows that utilize real-time and non-real time chat windows.

    • Other hybrid models. .

Example Usage

"Judy, our Aestiva purchase order workflow can go up to twenty levels of approvals but we use only three."

See Also

Aestiva Purchase Order, Purchase Order Software, Purchase Order Process