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What is an RFX?

RFX is an umbrella term for sourcing documents that begin with the two words, "Request For." For example, Requests For Information (RFIs), Requests For Quotation (RFQs) and Requests For Proposal (RFPs) are examples of RFX's.

Benefits Of Using An RFX Product The use of RFXs can provide several benefits to organizations, including:

    • Improved accuracy and transparency: By using standard documents and processes, organizations can ensure that they receive accurate and complete information from potential vendors and suppliers. This can help to reduce misunderstandings and prevent errors or misunderstandings that could lead to costly delays or disputes.

    • Enhanced competition: The use of RFQs, RFIs, and RFPs can help to level the playing field and ensure that all potential vendors and suppliers have an equal opportunity to compete for business. This can lead to lower prices and better overall value for the organization.

    • Greater efficiency: By using standardized documents and processes, organizations can streamline their procurement processes and reduce the time and effort required to solicit bids and proposals from potential vendors. This can save time and resources, and allow organizations to focus on other important tasks.

    • Better decision-making: The use of RFQs, RFIs, and RFPs can help organizations to gather comprehensive information about potential vendors and suppliers, which can be used to make more informed decisions. This can help organizations to choose the best vendor or supplier for their needs, and avoid costly mistakes or missteps.

    • Increased accountability: By using standardized documents and processes, organizations can establish clear expectations and requirements for vendors and suppliers, and hold them accountable for meeting those standards. This can help to ensure that vendors and suppliers deliver the goods and services that are needed, on time and on budget.


An all-in-one system for RFQs, RFPs, and RFIs can provide several benefits to organizations, including:

    • Streamlined processes: By using a single platform to manage RFQs, RFPs, and RFIs, organizations can organize procurement processes into specific projects and reduce the time and effort required to solicit bids and proposals and pricing from potential vendors.

    • Enhanced collaboration: An all-in-one system can facilitate communication and collaboration among different teams or departments within an organization, helping to improve coordination and alignment among different groups involved in the procurement process.

    • Improved accuracy and transparency: By using a standard, integrated platform for managing RFQs, RFPs, and RFIs, organizations can ensure that they receive accurate and complete information from potential vendors and suppliers. This can help to reduce misunderstandings and prevent errors or misunderstandings that could lead to costly delays or disputes.

    • Enhanced competition: The use of a single platform for managing RFQs, RFPs, and RFIs can help to level the playing field and ensure that all potential vendors and suppliers have an equal opportunity to compete for business. This can lead to lower prices and better overall value for the organization.

    • Greater flexibility: An all-in-one system can be customized or configured to meet the specific needs of an organization, allowing organizations to tailor their technology to support their unique processes and workflows. This can make it easier for users to access the tools and features they need, and support the growth and expansion of the organization.

What is Aestiva RFX?

Aestiva RFX is an all-in-one system for RFQs, RFPs, and RFIs

RFX's can include attachments to and from the suppliers, multiple choice questions, open text questions, requests for pricing, and more. Other features include:

    Easy To Use

    Aggregation by Project

    Question Catalogs

    Support for Multi-Page Requests

    Automated Login-Free Email Delivery

    Support for Deadlines and Notifications

    Support for Supplier Privacy

    Manual and Automated Scoring

    Comparison Reporting

    Fully Auditable

Note: Aestiva provides stand-alone and integrated RFX modules and systems. Aestiva's software and modules are available free of charge to users on Aestiva's Software Unlimited Plan.


See Also

What Is An RFQ, Purchase Order Software, The RFQ Process