Aestiva Work Order


Fast Setup

  • Installation, setup and customization are included with purchase.
  • No software to install on user equipment since the product is accessed with a browser.
  • No integration with external database servers required since a maintenance-free database engine is included.

Simple User Experience

  • Simple and friendly design.
  • Run over internal intranet, or over the web if configured for world wide web access.
  • User needs no plug-in or special browser.
  • User can use any computer, including Mac, Unix, and Linux.
  • Auto login option for organizations with their own intranet login.

Features Available with the Base System

  • Customize request forms as needed (Design support is included with purchase)
  • Sarbanes-Oxley (SOX) compliant
  • Auditor's mode
  • Assign expenses to projects
  • Receipt attachments
  • Forms can include user-defined fields (pull-downs, query-fields, add-ons, post-approvals, line items, notes, etc.), for easy expansion and support for greater levels of reporting and oversight, if needed
  • Currency conversion calculators are built-in
  • Email "next-action" notifications, rejections, and approvals to staff, managers, supervisors and admins
  • Password access and security controls; support for "user profiles" for managing large numbers of users
  • Unlimited levels of staff, department managers and supervisors
  • Sophisticated approval flow rules
  • Unlimited number of approvers on an expense reimbursement request
  • Advanced report generation tools
  • Single-click data flow of reports to spreadsheets and charting software
  • System integration ready using push-pull files for easy integration to/from any 3rd-party system; Real-time ready using standard HTTP or HTTPS transactions (utilizing on-screen AJAX)
  • Expense adjustment after approval allowed with authorization
  • Expense adjustment audit trail

Features Available as Add-ons

This is a partial list. Call toll-free 1-888-237-8482 for details.

  • Policy Validation
  • Fax Attachment of Receipts
  • Email Attachment of Receipts
  • Popup Calculators and Lookups
  • Off-line Expenses Report Module
  • Systems Integration
  • Blackberry and iPhone Support
  • Expense Receipt Faxing
  • Expense Receipt Emailing
  • Policy Validation Engine (PVE)
  • Credit Card Automation / Integration
  • Custom Expense Report Lookups, if needed, to support GSA calculations, for example

Can't find a feature?

It may already be included in the base product. For information about any specific feature please call us toll-free at 1-888-AESTIVA (237-8482).

Learn how Aestiva Work Order can improve your workflow.

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