Time and Expense Software

Track staff time and their expenses relating to specific customers and/or projects with Aestiva Time and Expense.

We'll give you an inside look at how we'll assemble your solution, and show you why you want a system from Aestiva. Call today for your free over-the-web product demonstration.

  • Up-front pricing.
  • Track employee time, expenses, jobs, and more.
  • Built-in reporting system. Create your own reports.
  • Installs on your server. No rental fees.
  • No software to install on user desktops.
  • Systems-Integration ready.
  • Delivered fast.

Only need to track time? See Aestiva Time Sheet. Only need to track expenses? See Aestiva Expense Report. Only need a single form featuring both Time and Expenses? Ask about our single-form discounts.

See also: Features. FAQs. Reference.

Price Tiers for Aestiva Time and Expense Software
One-time (non-recurring) pricing based on number of active named users.
Price below includes setup and installation. Please call for quotation.

TE-15 $3,995 (Up to 15 users)
Plus $129 per additional user.
TE-50 $5,995 (Up to 50 users)
Plus $119 per additional user.
TE-150 $14,995 (Up to 150 users)
Plus $99 per additional user.
Other Call for pricing.
Scaleable to 100,000+ users.
*Cloud Hosting option also available.

Time and Expense Software - Enterprise Systems

Aestiva Time and Expense can be installed for the entire enterprise. Aestiva delivers:

  • Multi-Lingual and Multi-Currency Time and Expense Systems
  • Distributed Systems (Servers installed around the world)
  • Scaling to Over 100,000 Users
  • Solutions Hosted In-House or 100% Outsourced
  • Deployment Planning and Opportunity Consulting

Aestiva's Time and Expense Systems have low-IT overhead and can be deployed quickly. Our "simple-is-better" design philosophy matches well with the goals of Aestiva's enterprise customers. For further information please call Aestiva and ask for an Enterprise Deployment expert.

Time and Expense Software Comparison

Use the chart below to quickly compare Aestiva Time and Expense with other related products from Aestiva.

Time &
Time &
 Timesheet Form Yes Yes Yes     Yes
 Expense Reporting   Yes     Yes Yes
 Leave Requests       Yes   Yes
 Project Assignments     Yes     Yes
 Project Scheduling     Yes     Yes
 Customer Invoicing           Yes
 Approval Flow YesYes YesYes YesYes
 Advanced Reporting YesYes YesYes YesYes
 Proxy Login YesYes YesYes YesYes
 Audit Trails YesYes YesYes YesYes

Time and Expense Software Extensions

Here is a partial (alphabetical) list of features that can be added to Aestiva Time and Expense. Call for details and a price quotation.

Accrual Calculators - The base system includes the ability to apply time to different charge accounts. Our production department can also add to time sheets, if needed, on-screen displays of user accruals, such as Sick Leave, PTO (Paid time Off) or Vacation time, Comp Time, Comp Time Earned, etc. Components include administrator screens for entering carry over, hire-dates, and other user-specific information needed to calculate the accruals, and the display of an accrual chart directly on the time sheet. Call for details.

Credit Card Expenses Upload - Corporate - Admin ability to import credit card information into expense system so they are automatically applied to user expense reports.

Credit Card Expenses Upload - End-User - User ability to import credit card information into expense form.

International Support - User ability to set expense report currency, submit expenses in any currency, and/or view system in different languages.

Invoicing Tools - Our production department can add tools to generate invoice or other kinds of payment request vouchers using data on time sheets and expense reports merged with certain user-specific rate information. Call for details.

Leave Request Form - This product can be merged with Aestiva Leave Request, an Aestiva product for requesting, approving, and processing leave requests. Call for details. Ask about our multi-product discounts.

Job/Tasks Lookups - The base product includes user-based and department-based jobs. Our production department can add or change the way jobs are displayed and/or selected on staff time sheets. Call for details.

Off-line Form Import - The ability for the user to import spreadsheets directly into Time Sheets or Expense Reimbursement forms.

Overtime Calculators - Our production department can add to staff time sheets OT (overtime) calculations and display overtime history, and add the administrator components for entering user-specific information, if/when needed. Call for details.

Expense Policy Flagging - Ability to flag expense reimbursements and/or follow special approval flows for expenses that are out-of-policy.

Pre-travel Request Form - Ability to submit pre-travel requests. (See Aestiva Travel and Expense.)

Receipt Imaging - By eFax - Allows expense requests to be processed via fax requests.

Receipt Imaging - By email - Allows expense requests to be processed via email requests (cell phone with camera or desktop with scanned receipts required).

Special Layouts - Our production department has the ability to make major changes to the layout of time sheet forms. We can add reportable custom fields, change how fields or ordered and organized on the screen, change the time sheet period (note that time can be submitted weekly and still be reported/exported bi-weekly, monthly, etc.), and change the time sheet layout to conform to specific branding needs. Call for details.

Spot Check Tool - Expense Report enforcement tool to enhance expense report compliance.

Product Info
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Free Demos
Aestiva conducts over-the-web demonstrations daily. Have questions?

Call 1-888-237-8482.
(11am to 8pm, EST)

Request Info
Complete an on-line Request for Information form.

More Value
View advanced features provided with all Aestiva products.

   More Value.

  • Products can integrate with non-Aestiva products.
  • Products include dynamic reporting system.
  • Products include executive dashboard module.
  • Products are multi-language ready.
  • Products include detailed audit trail.
  • Products can be extended with special features.
  • Products utilize user-friendly paper-like forms.
  • Products are affordable.
  • Products can be installed on your server.
  • Products can also be installed on the cloud.
  • Products can be scaled across multiple servers.
  • End-user and admin side is 100% browser-based.
  • Products are assembled and delivered fast.
  • Prices on-line include end-to-end customer support.
  • Products require limited or no in-house IT support.
  • Products can be combined with other Aestiva products.


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