Aestiva
Time and Expense

Over 500 Systems Delivered.

We make Workflow, Audit and Compliance Easy.

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"We could not be more pleased with the ease of use and functionality..."

— Catherine Carter

Financial Specialist

Great Lakes Bioenergy Research Center

Track Time

Track staff time and expenses relating to specific customers and/or projects with Aestiva Time and Expense.

Track Expenses

Easily track project and/or customer related expenses.

Your Way

We'll give you an inside look at how we'll assemble your time tracking solution, and show you why you want a system from Aestiva. Call today for your free over-the-web product demonstration.

  • Up-front pricing.
  • Track employee time, expenses, jobs, and more.
  • Built-in reporting system. Create your own reports.
  • Installs on your server. No rental fees.
  • No software to install on user desktops.
  • Systems-Integration ready.
  • Delivered fast.

"We could not be more pleased with the ease of use and functionality..."

— Catherine Carter

Financial Specialist

Great Lakes Bioenergy Research Center

Time and Expense Software Comparison

Use the chart below to quickly compare Aestiva Time and Expense with other related products from Aestiva.

 
Timesheet Form Yes Yes Yes     Yes
Expense Reporting   Yes     Yes Yes
Leave Requests       Yes   Yes
Project Assignments     Yes     Yes
Project Scheduling     Yes     Yes
Customer Invoicing           Yes
Approval Flow YesYes YesYes YesYes
Advanced Reporting YesYes YesYes YesYes
Proxy Login YesYes YesYes YesYes
Audit Trails YesYes YesYes YesYes
 
Timesheet Form Yes Yes Yes Yes
Expense Reporting   Yes   Yes
Leave Requests       Yes
Project Assignments     Yes Yes
Project Scheduling     Yes Yes
Customer Invoicing       Yes
Approval Flow YesYes YesYes
Advanced Reporting YesYes YesYes
Proxy Login YesYes YesYes
Audit Trails YesYes YesYes
 
Timesheet Form   Yes   Yes
Expense Reporting   Yes Yes Yes
Leave Requests Yes     Yes
Project Assignments       Yes
Project Scheduling       Yes
Customer Invoicing       Yes
Approval Flow Yes Yes Yes Yes
Advanced Reporting Yes Yes Yes Yes
Proxy Login Yes Yes Yes Yes
Audit Trails Yes Yes Yes Yes

Why Aestiva Time and Expense?

Affordable

Quick installation and low IT overhead.

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Streamlined

Can be integrated with existing systems.

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Advanced Reporting

Comes with Aestiva's advanced reporting engine.

Automated Workflow

Custom approvals and sign-off.

Accounting & ERP Integration

Can be integrated with other systems.

Customized For You

Customized to fit your unique business.

Why Aestiva Time and Expense?

Affordable

Quick installation and low IT overhead.

learn more

Streamlined

Can be integrated with existing systems.

learn more

Advanced Reporting

Comes with Aestiva's advanced reporting engine.

Automated Workflow

Custom approvals and sign-off.

Accounting & ERP Integration

Can be integrated with other systems.

Customized For You

Customized to fit your unique process.

Why Aestiva Time and Expense?

Affordable

Quick installation and low IT overhead.

learn more

Streamlined

Can be integrated with existing systems.

learn more

Advanced Reporting

Comes with Aestiva's advanced reporting engine.

Automated Workflow

Custom approvals and sign-off.

Accounting & ERP Integration

Can be integrated with other systems.

Customized For You

Customized to fit your unique process.

Hundreds Of Modules

Highly customizable and flexible

Accrual Calculators


Our production department can also add onscreen displays of user accruals to time sheets, if needed. Such displays include Sick Leave, PTO (Paid Time Off), Vacation Time, Comp Time, Comp Time Earned, and many others. Some of the display components are administrator screens (for entering carryover, hire dates, and other user-specific information needed to calculate the accruals), and the display of an accrual chart directly on the time sheet.

Credit Card Expenses Upload - Corporate


Gives the admin the ability to import credit card information into the expense system, so that it is automatically applied to user expense reports.

Credit Card Expenses Upload - End-User


Gives the user the ability to import credit card information into expense form.

International Support


Gives the user the ability to set expense report currency, submit expenses in any currency, and/or view the system in different languages.

Invoicing Tools


Our production department can add tools to generate invoice or other kinds of payment request vouchers, using data on time sheets and expense reports, merged with certain user-specific rate information. Call for details.

Leave Request Form


This product can be merged with Aestiva Leave Request, an Aestiva product for requesting, approving, and processing leave requests. Call for details. Ask about our multi-product discounts.

Job/Tasks Lookups


The base product includes user-based and department-based jobs. Our production department can add or change the way jobs are displayed, and/or selected, on staff time sheets. Call for details.

Offline Form Import


Gives the user the ability to import spreadsheets directly into Time Sheets or Expense Reimbursement forms.

Overtime Calculators


Our production department can add OT (overtime) calculations to staff time sheets, display overtime history, and add the administrator components for entering user-specific information, if and when these features are needed.

Expense Policy Flagging


Gives the ability to flag expense reimbursements and/or follow special approval flows for expenses that are out-of-policy.

Pre-travel Request Form


Gives the ability to submit pre-travel requests. (See Aestiva Travel and Expense.)

Receipt Imaging - by eFax


Allows expense requests to be processed via fax requests.

Receipt Imaging - by email


Allows expense requests to be processed via email requests (cell phone with camera or desktop with scanned receipts required).

Special Layouts


Our production department has the ability to make major changes to the layout of time sheet forms. We can add reportable custom fields, change how fields or ordered and organized on the screen, change the time sheet period (note that time can be submitted weekly and still be reported/exported bi-weekly, monthly, etc.), and change the time sheet layout to conform to specific branding needs. Call for details.

Spot Check Tool


An Expense Report enforcement tool to enhance expense report compliance.

Price Tiers for Aestiva Time and Expense Software
One-time (non-recurring) pricing based on number of active named users.
Price below includes setup and installation. Please call for quotation.

TE-15 $3,995 (Up to 15 users)
Plus $129 per additional user.
TE-50 $5,995 (Up to 50 users)
Plus $119 per additional user.
TE-150 $14,995 (Up to 150 users)
Plus $99 per additional user.
Other Call for pricing.
Scaleable to 100,000+ users.
B150

Learn how Aestiva Time and Expense can improve your workflow.

Call Us Schedule A Demo