Purchase Order Software For The Oil and Gas Industry

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What is an Oil & Gas Purchase Order?

Purchase Orders For Oil & Gas Companies

Industry-Specific Purchase Orders

The Design, Build, and Deploy Process

Post-deployment Changes

PO Glossary



What is an Oil & Gas Purchase Order?

An oil and gas purchase order (PO) is simply a commercial document issued by a firm in the oil & gas industry to a supplier indicating types, quantities, and agreed prices for products and services. It is used to control purchasing. These purchase orders are an essential part of managed spending. Although the oil and gas industry encompasses many kinds of businesses there is a basic PO process that fits many companies in the industry. It is described below.


• User fills out a Purchase Order/Requisition.
• PO is submitted for approval against an AFE.
• PO is routed to managers for approval.
• PO is automatically or manually sent to supplier.
• Later, staff can receive goods & services against the PO.
• User can receive partial or in full; goods and/or services.
• Received data is sent to accounting (via seamless integration or download).
• When done, POs are auto or manually closed.
• At any time, staff can view their own audit trails and status.
• With authorization, staff can view other POs by where they are in the process.
• With authorization, staff can run real-time reports on spend against AFEs.



Purchasing Glossary >




Powerful features and a whole lot more.

One-on-one setup with a specialist.   •   One-on-one admin and report writing training.   •   One-on-one over-the-phone support from real people.   •   Workflow with email and text notifications.   •   No software needed on desktops, smartphones and tablets.   •   Features operate the same across all devices.   •   Changes to POs are recorded and transparent.   •   Reporting on anything.   •   Aestiva's famous Happiness Guarantee.

Purchase Orders For Oil & Gas Companies

If you're an oil, gas, or energy company you will want many features common to those in your industry, and, at the same time, you will want a system matched to your business process. With Aestiva you can pick and choose what you want. And make modifications prior to deployment to ensure your system fits hands-in-glove with your processes. Alternatively, if you have a minimal budget, you can purchase our QuickCloud solution for the Oil & Gas industry. They start at $150 / month and can be installed in a week. Here is a partial list of features that can be in a solution.

Multi-entity Support
AFE Budgeting
AFE Budget Requests With Workflow
Budget Controls
Change Order Management
Location-based Approvals.
Title or staff-based routing
Approval through firewalls.
Supplier Acknowledgement

Automated Invoice Pickup.
Invoice Approval.
3-Way Matching.
Management By Exception.
Progress Payments.
Special Charge/Discount Management
GL Splitting

Integrations with ERP and Accounting
Custom Systems Integrations
Custom Single Sign-on

And rolling out in 2022:
Separation of Duty Tools
Attestation SOC 2 Report
24/7/365 Support Plan*
Off-site Disaster Recovery
KPI Generation Tools
And more.

Looking for more details? How couldn't you. Schedule a demo to dig further.
And remember to ask about Aestiva's Famous Happiness Guarantee.


     


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The Design, Build, and Deploy Process

Setting up your Oil & Gas Purchase Order solution.

Your Oil & Gas Purchase Order solution starts with a base system which is changed to satisfy your needs. You may need to merge our Purchase Order system with other systems already in place or extend it beyond a basic Purchase Order solution. You may want some, all, or none of the add-ons Aestiva provides.

At Aestiva, our job is to streamline your Oil & Gas processes, not make them more complicated. All solutions are designed to give you just what you want. Burdening users with unnecessary features is counter-productive. After all, we both want the solution to be easy.

Last but not least, Aestiva technology is change-friendly. After any changes we make, your system will maintain its ability to be upgraded and its ability to be extended at any later time.

The Setup Process.
All of Aestiva's industry-specific solutions include a "Design, Build, and Deploy" (DBD) process.

This is how it works. First, before any commitments, Aestiva will schedule a time with an engineer to review your general needs. Aestiva will then issue you a quotation that includes your requirements plus a good faith "allocation budget for features known and unknown" (which you should not exceed unless you request items out of the original scope and budget). After purchase, Aestiva will complete a thorough specification with you, notify you how much of the "allocation budget" is actually needed (we strive to budget more than needed), and with your approval, complete the project on a fixed cost basis. For further questions please schedule a demo.



Find out more. Schedule a demo today.
And ask about Aestiva's Famous Happiness Guarantee.


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Post-Deployment Changes To Your Purchase Order Solution

Modifying Your Purchase Order Solution.

Your Aestiva Purchase order System was designed to be changed after deployment. You can request limited changes, add modules, and add new systems.

If applying a change without proper review does not put your system in danger (like adding a custom report, for example), then Aestiva can apply the addition directly to your live solution. For all other changes, Aestiva uses an industry-standard enterprise software change process.

Purchase Order Change Process
A Change is specified.
A Test (Staging) system is created or updated.
The Change is assigned to Aestiva production for completion.
The Change is applied to the Staging system.
The Change is reviewed by the customer.
Upon acceptance and Change is scheduled to be applied.
The Change is applied to the live (Production) system.


Changes are managed by your Aestiva Account Coordinator in conjunction with Aestiva's production team and, when needed, with oversight by Aestiva's engineering and senior staff.

Want to find out more? Give Aestiva a call.


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 About Aestiva

Aestiva automates paperwork. We have helped over 1,000 businesses since 1996. Our modular engineering tools deliver the power of FIVE.

The Power of Five

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5X Power • 1/5 Cost • 5X Faster Delivery


Now with compliance, audit, user-access control, and advanced features you would expect from an enterprise product but without the extra cost, delivery, and complexity. We're on a mission to create a world where organizations run smarter, happier, and better.

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Call 1-888-AESTIVA (237-8482).