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The Finance Industry

Accounting Firms
Banks and Credit Unions
Insurance Companies
Venture Capital Firms
Wealth Management Firms

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Educational Institutions

Public / K-12
Colleges and Universities
Training and Continued Education
Private Schools
Teachers Unions

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Government Organizations

City Governments
State Agencies
GSA Contractors
Non-Government Organizations (NGOs)

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TV & Media Companies

Advertising Businesses
Communications Firms
Media Creation Firms
Media Equipment/Engineering Companies
TV/Radio Stations
Web Industry

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Manufacturing Companies

Automotive
Clothing and Import/Export
Heavy Equipment
Restaurant / F&B
Small/Light Manufacturing
Oil & Gas

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Human Resource Solutions

Contract Houses
Corporate HR
Time/Expense and Billing
Leave Management

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Vendor Punchout

The base product can be integrated with vendor web sites. When this happens you no longer need to shop on the vendor site, saving you time and money. Instead, you can access the vendor site from within Aestiva Purchase Order. For more information, see the product, Aestiva Punchout.

Invoice Approval

An Invoice Request form with invoice(s) attachments, return management, approvals, and more.

Custom Shipping

Dual stand-alone and integrated management of shipments and release of items for use outside of entity. Call for pricing.

Item Catalog

An advanced vendor and item catalog is included with the base product. The base system includes auto-capture of items ordered, a Google-like search, vendor territories, and vendor categorization. Custom catalogs can include image-based navigation, corporate-approved product catalogs, and stock/non-stock item controls. Call for pricing.

GSA Module

Splits line items based on direct and indirect procurement expenses. Includes GSA data integration. Call for pricing.

Language Support

Aestiva Purchase Order can be delivered in almost any language. Call for pricing.

Language Support

Aestiva Contract can be delivered in almost any language. Call for pricing.

Split Reporting

Gives the ability to split individual line items into multiple codes based on unit price, extended price, and/or percent split, or based on previously saved split. Call for pricing.

Budget

A variety of off-the-shelf and custom budget modules are available. Modules allow you to upload annual, monthly, or quarterly budget data (which can be tied to GL Codes and/or Departments), upload project-based budgets, and/or place limits on users based on their budget authority. Call for pricing.

Sign-off

Gives the ability to require and report on outside vendor confirmation requests.

Sign-off

Gives the ability to require and report on outside vendor confirmation requests. Can support other vendor check-offs related to order fulfillment. Call for pricing.

Online eSignature

This add-on tool gives you the ability to set up an agreement and send it to an outside party for an online electronic signature. Supports page, paragraph, and document sign-offs. Customized for your organization. Call for details.

Customized Approval Flow

Base system includes comprehensive approval flow module. However, in cases where company-specific hierarchies are in place, Aestiva Contract can be extended with custom approval tables to ensure ease of administration. Manual requests for sign-off can also be provided. Call for pricing.

Customized Contract Records

Special purpose extension to the contract software that allows you to use special purpose screens for different kinds of contracts. Call for pricing.

OCR and Auto-Match

Use this module to OCR expense receipts and automatically match them to corporate credit card data. Call for details.

Credit Card Integration

Use this module to save users from having to re-enter corporate credit card expenses. Call for details.

Credit Card Import

If your users use personal cards for their expenses, they will benefit from this expense report software tool. It gives them the ability to import credit card expenses directly into their expense reports.

Multi-Currency Support

Need to support different currencies and different accounting systems? This Expense Report Software product can be provided in single or multiple languages, and configured to support different currencies, perform daily currency conversions, and provide currency calculators. Call for details.

Multi-Language Support

Need to support different languages? This product can be extended to support different languages. Call for details.

Offline Expense Report

Need to fill out an expense report while you're at 30,000 ft in the air on a plane? Then you want Aestiva's off-line import utility.

Pre-Travel Request Form

Need to automate pre-travel requests too? We have a system for that. See Aestiva Travel and Expense.

Policy Flagging Extensions

The basic expense report software does include a Policy Flagging Module. However, if you need to add custom flagging or validation, the policy module can be extended.

Spot Check Tool

A handy tool to perform compliance checks that can be set up and customized per your requirements.

Custom Shipment Register

A special purpose extension to the logistics system that allows you to use special purpose shipment register screens for capturing special business-specific shipping and logistics information.

EDI Services

A variety of advanced services for setting up and maintaining EDI exchanges with suppliers, customers, and partners is available. Call for pricing.

Language Support

This product can be delivered in almost any language. Call for pricing.

Systems Integration

This product has the ability to integrate with Accounting and ERP systems. Call for details.

Aestiva Purchase Order

After you've chosen a supplier, issue them a Purchase Order with this add-on product. Call for details.

Aestiva Vendor Survey

Keep up with your suppliers' progress with this supplier-management add-on. Call for details.

Aestiva Contract

Manage contracts more effectively with this helpful add-on. Call for details.

Systems Integration

Need to integrate Aestiva RFX with an external system? Aestiva provides Systems Integration services to automate the exchange of data between Aestiva RFX and other systems, such as RFQ, Procurement, Accounting, and Project Management systems. Call for details.

Booking Service Integration

Gives you the ability to connect and/or integrate with an external booking agency or service.

Credit Card Upload

Corporate

Gives an admin the ability to import credit card information into your expense report software system, so that it is automatically applied to user expense reports.

End-User

Gives you the ability to import credit card information directly into an expense report.

Offline Form Import

Gives the user the ability to import spreadsheets directly into their Travel Request and Expense Report screens.

OCR and Auto-Match

Gives the user the ability to automatically extract vendor names, amounts and dates from receipts. That data can then be used to match the receipts against information placed on the expense report and/or credit card transactions.

Policy Flagging

Gives the user the ability to flag expense reimbursements and/or follow special approval flows for expense reports that are out-of-policy. (Now included with the base product. )

Receipt Imaging

By eFax

Allows expense approval requests to be processed via fax requests.

By email

Allows expense approval requests to be processed via email requests (cell phone with camera or desktop with scanned receipts required). (Now included with base product.)

Clock Support

Hardware & Software

Our production department can integrate Aestiva Project Time with software and hardware based clocks. Call for details.

Budget Module

Allows you to set up project-based budgets and budget groups for monitoring hours and labor costs.

Custom Layouts

Our production department has the ability to make major changes to the layout of time sheet forms. We can add reportable custom fields, change how fields or ordered and organized on the screen, change the time sheet period (note that time can be submitted weekly and still be reported/exported bi-weekly, monthly, etc.), and change the time sheet layout to conform to specific needs. Call for details.

Language Extensions

This product can be provided in most languages and can be extended with additional languages. Call for details.

Offline Time Sheet

A special purpose extension for setting up and importing offline spreadsheets for users who wish to fill out their time and expenses offline and import them later. Call for details.

Union Specific Time Sheet

This product can be extended with additional time sheet forms to support union specific time sheets. Call for details.

Leave Request Forms

This product can be extended with leave request forms to support leave management. Call for details.

Expense Report Forms

This product can be extended with project-based expense report forms to support billable and non-billable expense management. Call for details.

Invoicing

This product can be extended with project-based invoicing to the billing of time, expenses, and fix-bid contracts. Call for details.

Accounting and ACH Interface

Integrate with QuickBooks, Mas90, MS Dynamics, PeachTree, SAP, PeopleSoft, and more. Automate the payment process with ACH file generation. Call for details.

Custom Fields

This product includes custom fields for your service call sheet at no additional cost. Need to do more? Your wish is our command. Anything is possible. Call for details.

Ticket Escalation

Add a help desk to your system. Give staff the ability to escalate issues to an internal support team. Call for details.

Expense Management

Add support for out-of-pocket expense reimbursements, billable expenses, and more. Call for details.

Leave Requests

Gives staff the ability to request leave using the same system. Call for details.

Order Placement

Gives staff the ability to place orders with the same system. Call for details.

Work Order Sub-system

Gives staff the ability to add, edit and note work orders with this system. Call for details.

Customer Access

Give your customers the ability to submit "Incoming RFQ" requests directly to you which, using this product, you can turn around into outbound "Sourcing RFQs."

Supplier Access

Wouldn't it be nice if your suppliers were able to respond on-line to your Sourcing RFQ's? With this add-on, they can. Eliminates need for manual-entry of pricing information and speeds up turn around time.

Accrual Calculators

The time and expense base system includes the ability to apply time to different charge accounts. Our production department can also add to time sheets, if needed, on-screen displays of user accruals, such as Sick Leave, PTO (Paid time Off) or Vacation time, Comp Time, Comp Time Earned, etc. Components include administrator screens for entering carry over, hire-dates, and other user-specific information needed to calculate the accruals, and the display of an accrual chart directly on the time sheet. Call for details.

International Support

User ability to set expense report currency, submit expenses in any currency, and/or view system in different languages.

Invoicing Tools

Our production department can add tools to generate invoice or other kinds of payment request vouchers using data on time sheets and expense reports merged with certain user-specific rate information. Call for details.

Leave Request Form

This product can be merged with Aestiva Leave Request, an Aestiva product for requesting, approving, and processing leave requests. Call for details. Ask about our multi-product discounts.

Job & Task Lookup

The time and expense base product includes user-based and department-based jobs. Our production department can add or change the way jobs are displayed and/or selected on staff time sheets. Call for details.

Offline Form Import

The ability for the user to import spreadsheets directly into Time Sheets or Expense Reimbursement forms.

Overtime Calculators

Our production department can add to staff time sheets OT (overtime) calculations and display overtime history, and add the administrator components for entering user-specific information, if/when needed. Call for details.

Expense Policy Flagging

Ability to flag expense reimbursements and/or follow special approval flows for expenses that are out-of-policy.

Pre-travel Request Form

Ability to submit pre-travel requests. (See Aestiva Travel and Expense).

Special Layouts

Receipt Imaging

By eFax

Allows expense approval requests to be processed via fax requests.

By email

Allows expense approval requests to be processed via email requests (cell phone with camera or desktop with scanned receipts required).

Policy Flagging

Ability to flag expense reimbursements and/or follow special approval flows for expenses that are out-of-policy.

ACH Interfaces

Automate the payment process with ACH file generation. Call for details.

ACH Interfaces

Integrate with QuickBooks, Mas90, MS Dynamics, PeachTree, SAP, PeopleSoft, and more. Automate the payment process with ACH file generation. Call for details.

Accrual Calculator

The base system includes an electronic time sheet with the ability to apply time to leave and different charge accounts. Perhaps you want to also display the leave accruals for each user, their comp time, and more. Call for details.

HR Request Form

With a general HR Request Form, Human Reosuces can issue general requests for sign-off by other staff. Forms to manage new hires, disciplinary actions, employee leave, and a variety of other requests can be managed with a single form. Call us with your requirements.

Overtime Calculator

Add OT (overtime) calculations, display overtime history, and add the administrator components for entering user-specific information, if/when needed. Call for details.

Invoicing Tool

Add tools to generate invoices. Call for details.

Order Entry

Auto-generate orders from Quotes using an order entry system from Aestiva. Call us with your requirements.

Billing and Invoice

Invoices can be generated from quotes using simple add-on tools. Call for further information.

Time Tracking

Need to track time on a work order? A wide variety of time tracking solutions can be added to the system. Speak to an Aestiva Account Coordinator for further information.

Billing

Invoices can be generated from work orders using simple add-on tools. Call for further information.

Check-off Tools

Our production department can add special check-off tools so time collected on time sheets can be carried over to other systems, and/or used selectively for the generation of secondary forms, reports, and outputs.

Expense Reimbursement Form

This product can be merged with Aestiva Expense Report, an Aestiva product for requesting, approving, and processing requests for reimbursement.

Work Order

Need to manage work orders against the quoted work that comes in? A wide variety of work order solutions can be added to the system. Speak to an Aestiva Account Coordinator for further information.

Systems Integration

Want to integrate Aestiva Quotation with an external system? Aestiva provides Systems Integration services to automate the exchange of data between Aestiva Quotation and external systems. Call for details.

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Purchase Orders For State and Local Government Organizations

What's your PO process?

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What is a Government Purchase Order?

Purchase Orders For Government Organizations

Industry-Specific Purchase Orders

The Design, Build, and Deploy Process

Post-deployment Changes

PO Glossary

What is a Government Purchase Order?

Purchase Order (PO) solutions in government utilize Requisitions which flip into commercial documents called Purchase orders. The POs are issued by the government entity to suppliers indicating types, quantities, and agreed prices for products and services. They typically include standardized terms. The Purchase Order Software is used to gain visibility and transparency to the purchasing process. These solutions are an essential part of managed spending and compliance. The most basic PO process is.

• Manager fills out a Requisition (Req).
• Req is submitted for approval.
• Req is flipped into an Approved Req (The Purchase Order).
• Approved Req is entered into a city or state system.
• Later, staff receive goods & services against the approved Req.
• User can receive partial or in full; goods and/or services.
• When done, Approved Reqs are auto or manually closed.
• At any time, staff can view their own audit trails and status.
• With authorization, staff can view other Approved Reqs and Reqs in process.
• With authorization, staff can run real-time reports.

Purchasing Glossary >

Powerful features and a whole lot more.

One-on-one setup with a specialist. • One-on-one admin and report writing training. • One-on-one over-the-phone support from real people. • Workflow with email and text notifications. • No software needed on desktops, smartphones and tablets. • Features operate the same across all devices. • Changes to POs are recorded and transparent. • Reporting on anything. • Aestiva's famous Happiness Guarantee.

Purchase Orders For Government Organizations

If you're a state or city agency, you will want many features common to those like you, and, at the same time, you will want a system matched to your business process. With Aestiva you can pick and choose what you want. And make modifications prior to deployment to ensure your system satisfied all of your requirements. Here is a partial list of features that we place in solutions.

Grant and Contracts
Multi-Fund Facility Segmentation
Customized Budgeting Modules
Budget Controls
Payment Receive Tools
GL Splits.
Custom GL Splits
Milestone Tracking

Support for:
  Appropriations
  Object codes
  Job Codes
  Contract #s
  Program Codes
  Activity Codes
  and more.

Cloud Installation
On-site Installation
No special Software on Desktops
Security Tools
SOD Support

Custom Approvals
Title-based routing
Approval through firewalls
Supplier Acknowledgement

Integrations with ERP and Accounting
Custom Systems Integrations
Custom Single Sign-on

And rolling out in 2022:
Attestation SOC 2 Report
24/7/365 Support Plan*
Off-site Disaster Recovery
KPI Generation Tools
And more.

Looking for more details? How couldn't you. Schedule a demo to dig further.
And remember to ask about Aestiva's Famous Happiness Guarantee.

Schedule Demo>

Purchase Order Software Solutions

Aestiva Purchase Order Software	>
Purchase Order Software For Schools	>
Oil and Gas Purchase Order Software	>
Purchase Order Software For Non-Profit Organizations	>
Purchase Order Software For Retail Chains	>
Purchase Order Software For TV/Media Groups	>
Purchase Order Software In Healthcare	>
Purchase Order Software For Government Entities	>
Purchase Order Software In Manufacturing	>
Purchase Order Software For Waste/Recycling Companies	>
Purchase Order Software Used in Research Labs	>
Restaurant Purchase Order Software	>

Not in an industry above?

That's okay. This list is a small representation of the industries we serve. Call for details.

And ask about Aestiva's Famous Happiness Guarantee.

Schedule Demo>

The Design, Build, and Deploy Process

Setting up your Government Purchase Order solution.

Your Purchase Order solution starts with a base system which is changed to satisfy your needs. You may need to merge our Purchase Order system with other data in your environment or extend it beyond a basic Purchase Order solution. You may want some, all, or none of the add-ons Aestiva provides.

At Aestiva, our job is to streamline your processes, not make them more complicated. All solutions are designed to give you just what you want. Burdening users with unnecessary features is counter-productive. After all, things are already complicated enough.

Last but not least, Aestiva technology is change-friendly. After any changes we make, your system will maintain its ability to be upgraded and its ability to be extended at any later time.

The Setup Process.
All of Aestiva's industry-specific solutions include a "Design, Build, and Deploy" (DBD) process.

This is how it works. First, before any commitments, Aestiva will schedule a time with an engineer to review your general needs. Aestiva will then issue you a quotation that includes your requirements plus a good faith "allocation budget for features known and unknown" (which you should not exceed unless you request items out of the original scope and budget). After purchase, Aestiva will complete a thorough specification with you, notify you how much of the "allocation budget" is actually needed (we strive to budget more than needed), and with your approval, complete the project on a fixed cost basis. For further questions please schedule a demo.

Find out more. Schedule a demo today.
And ask about Aestiva's Famous Happiness Guarantee.

Schedule Demo>

Post-Deployment Changes To Your Purchase Order Solution

Modifying Your Purchase Order Solution.

Your Aestiva Purchase order System was designed to be changed after deployment. You can request limited changes, add modules, and add new systems.

If applying a change without proper review does not put your system in danger (like adding a custom report, for example), then Aestiva can apply the addition directly to your live solution. For all other changes, Aestiva uses an industry-standard enterprise software change process.

Purchase Order Change Process
A Change is specified.
A Test (Staging) system is created or updated.
The Change is assigned to Aestiva production for completion.
The Change is applied to the Staging system.
The Change is reviewed by the customer.
Upon acceptance and Change is scheduled to be applied.
The Change is applied to the live (Production) system.

Changes are managed by your Aestiva Account Coordinator in conjunction with Aestiva's production team and, when needed, with oversight by Aestiva's engineering and senior staff.

Want to find out more? Give Aestiva a call.

Call Today >

About Aestiva

Aestiva automates paperwork. We have helped over 1,000 businesses since 1996. Our modular engineering tools deliver the power of FIVE.

The Power of Five

5
5X Power • 1/5 Cost • 5X Faster Delivery

Now with compliance, audit, user-access control, and advanced features you would expect from an enterprise product but without the extra cost, delivery, and complexity. We're on a mission to create a world where organizations run smarter, happier, and better.

Connect with us today.
Call 1-888-AESTIVA (237-8482).