Aestiva Travel and Expense


Fast Setup

  • Installation, setup and customization are included with purchase.
  • No software to install on user equipment since the product is accessed with a browser.
  • No integration with external database servers required since a maintenance-free database engine is included.

Simple User Experience

  • Simple and friendly design.
  • Run over internal intranet, or over the web if configured for world wide web access.
  • User needs no plug-in or special browser.
  • User can use any computer, including Mac, Unix, and Linux.
  • Auto login option for organizations with their own intranet login.

Features Available in the Base System

  • Customize request forms as needed (Design support is included with purchase)
  • Sarbanes-Oxley (SOX) compliant
  • Auditor's mode
  • Assign expenses to projects
  • Receipt attachments
  • Forms can include user-defined fields (pull-downs, query-fields, add-ons, post-approvals, line items, notes, etc.) for easy expansion, and for support for greater levels of reporting and oversight, if needed
  • Currency conversion calculators are built-in
  • Email "next-action" notifications, rejections, and approvals to staff, managers, supervisors and admins
  • Password access and security controls with "user profiles" for managing large numbers of users
  • Unlimited levels of staff, department managers and supervisors
  • Sophisticated approval flow rules
  • Unlimited number of approvers on an expense reimbursement request
  • Advanced report generation tools
  • Single-click data flow of reports to spreadsheets and charting software
  • System integration ready using push-pull files for easy integration to/from any 3rd-party system; Real-time ready using standard HTTP or HTTPS transactions (utilizing on-screen AJAX)
  • Expense adjustment after approval allowed with authorization
  • Expense adjustment audit trail

Can't find a feature?

It may already be included in the base product. For information about any specific feature please call us toll-free at 1-888-AESTIVA (237-8482).