Purchase Orders In The Restaurant and QSR Industry

What's your PO process?


What is a Restaurant Purchase Order?

Restaurant Purchase Order Systems can be similar to standard PO systems but, often, they are complete systems used to manage the back-office of a restaurant.


Aestiva provides the following solutions in the F&B industry:

• Simple PO Systems -- See Aestiva's standard PO systems.
• QSR Chain Back Offices -- Minimum 10 locations. See below.
• Custom Cafeteria Solution -- Call for details.
• Custom Mobile or Texting Solutions - Call for details.
• Food Delivery Management Systems - Call for details.
• Recipe Management Systems - Call for details.


Purchasing Glossary >



Powerful features and a whole lot more.

One-on-one setup with a specialist.     One-on-one admin and report writing training.     One-on-one over-the-phone support from real people.     Workflow with email and text notifications.     No software needed on desktops, smartphones and tablets.     Features operate the same across all devices.     Changes to POs are recorded and transparent.     Reporting on anything.     Aestiva's famous Happiness Guarantee.


The QSR Back-Office

Quick Service Restaurant (QSR) back-office systems are used to minimize waste, streamline operations, and reduce labor costs. Aestiva's back-office system, called Aestiv F&B, manages inventory, suppliers, supplier catalogs, PO ordering, receiving, and payment.

Aestiva F&B includes everything you need to manage your back office. Here is a partial list of features included with Aestiva F&B.

• Purchase Order form with:
    Auto-Scheduling
    Predictive Order Quantities
    Over-Receive Mgmt
    Under-Receive Mgmt
    Credit Memos
    Back Orders

• Real-time Stocktakes.
• Semi-Automated Prep Sheets.
• Known and Unknown Waste Reporting.
• Internal Compliance Reporting.

• Inventory Management.
• Supplier and Delivery Management.
• Recipe Management.
• Staff Bulletin Board.

• Stocktakes
• Automated Food Prep Sheets
• Restaurant Transfers.

• Integration with Daily Sales Volume Data
• Integration with POS Data
• Integration with Accounting.
• Integration with BI Tools.




Looking for more details? Schedule a demo to dig further.
And remember to ask about Aestiva's Famous Happiness Guarantee.



     


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Setting up Restaurant Back-Office Solutions

The Design, Build, and Deploy Process

Your Purchase Order solution starts with a base system which includes hundreds of features. The system is installed as-is and filled with data. After the initial install and review stage, we are then in a position to go through a review and change order specification process. At Aestiva, our job is to streamline your processes, not make them more complicated. All solutions are designed to give you just what you want.

Last but not least, Aestiva technology is change-friendly. After any changes we make, your system will maintain its ability to be upgraded and its ability to be extended at any later time.

The Setup Process.
All of Aestiva's industry-specific solutions include a "Design, Build, and Deploy" (DBD) process.

This is how it works. First, before any commitments, Aestiva will schedule a time with an engineer to review your general needs. Aestiva will then issue you a general quotation that includes your requirements plus a good faith "allocation budget for features known and unknown" (which you should not exceed unless you request items out of the original scope and budget). After purchase, Aestiva will install a copy of the system for your review. Adtewr your review we will complete a thorough specification with you, notify you how much of the "allocation budget" is actually needed (we strive to budget more than needed), and with your approval, complete the project on a fixed cost basis. For further questions please schedule a demo.



Find out more. Schedule a demo today.
And ask about Aestiva's Famous Happiness Guarantee.



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Post-Deployment Changes To Your Purchase Order Solution

Modifying Your Purchase Order Solution.

Your Aestiva Purchase order System was designed to be changed after deployment. You can request limited changes, add modules, and add new systems.

If applying a change without proper review does not put your system in danger (like adding a custom report, for example), then Aestiva can apply the addition directly to your live solution. For all other changes, Aestiva uses an industry-standard enterprise software change process.

Purchase Order Change Process
A Change is specified.
A Test (Staging) system is created or updated.
The Change is assigned to Aestiva production for completion.
The Change is applied to the Staging system.
The Change is reviewed by the customer.
Upon acceptance and Change is scheduled to be applied.
The Change is applied to the live (Production) system.


Changes are managed by your Aestiva Account Coordinator in conjunction with Aestiva's production team and, when needed, with oversight by Aestiva's engineering and senior staff.

Want to find out more? Give Aestiva a call.


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About Aestiva Software

Aestiva is a paperwork automation company. We have helped over 1,000 businesses since 1996.

From squeezing down customer response times to streamlining procurement services to building skyrocketing levels of transparency and audit, Aestiva is building a world where businesses run smarter, greener, happier, and better.

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