Aestiva AP Automation


Fast Setup

  • Installation, setup and customization is included with purchase.
  • No software to install on user equipment since product is accessed with a browser.
  • No integration with external database servers required since a maintenance-free database engine is included.

Simple User Experience

  • Simple and friendly design.
  • Run over internal intranet, or over the web if configured for world wide web access.
  • User needs no plug-in or special browser.
  • User can use any computer, including Mac, Unix, and Linux.
  • Auto login option for organizations with their own intranet login.

Features Available in the Base System

  • AP Automation form design is customized as needed. Tools to process approved requests (for posting to A/P) can be customized to fit your particular business too.
  • Purchasing requests include attachments of original invoice for easy reference.
  • User-defined fields (pull-downs, query-fields, add-ons, post-approvals, line items, notes, etc.).
  • Email "next-action" notifications, rejections, and approvals to requesters, managers, finance and accounting.
  • PO archiving, search function, ability to create from prior copy and field validation.
  • Includes advanced report generation tools.
  • Password access and security controls. Supports "User Profiles" for managing large numbers of users.
  • Unlimited levels of staff, department managers and supervisors.
  • Sophisticated approval flow rules.
  • Unlimited number of approvers on purchasing requests and payment requests.
  • Single-click data flow of reports to spreadsheets and charting software.
  • Customizable "GL Coding" to satisfy different ways of coding purchases and payments.
  • Proxy user features to handle users going on vacation.
  • Invoice requests includes attachment of original invoice for easy reference.
  • Invoice archiving, search function, ability to create from prior copy and field validation.
  • Invoice approval software product includes advanced report generation tools.
  • Invoice processing queues for the accounting team so they can pass work back and forth, when needed.
  • Export/import to/from 3rd-party systems.
  • Real-time integration ready.
  • Invoice adjustment after approval allowed with authorization.
  • Full audit trail.
  • Admin can limit access to requests, specific fields, and reports.

Can't find a feature?

It may already be included in the base product. For information about any specific feature please call us toll-free at 1-888-AESTIVA (237-8482).