Aestiva
Purchase Order

Over 500 Purchase Order Systems Delivered.

Managing Billions Of Dollars In Spend.

PricingRequest A Demo

"Our CEO loves it! PO's used to take him two hours a day, now they take minutes."

— Christopher Lester

Cargo West









A Capterra 5-Star Product

Flexible. Powerful. Installed Fast.

Aestiva Purchase Order is one of the world's leading purchasing software packages. It manages the Create-Approve-Send-Receive purchase order process. Fast and Easy. Properly. Whether your purchasing process is simple or complex, you need to integrate with accounting or not, Aestiva Purchase Order will help.

  • Easy like paper.
  • Custom designed form.
  • Includes advanced reporting.
  • Automated approvals. Many combos.
  • Receive goods, services, or invoices.
  • Integration with accounting/ERP.
  • No desktop software to install.
  • 100% browser-native.

Super Flexible. Highly Expandable.

This Purchase Order Software can be expanded and assembled to serve different purchasing processes and different industries.

As a Business Process Automation firm, Aestiva runs a production departrment to configure your solution almost any way you want.

More Reasons To Be Happy

We don't have any recurring software license fees. Call us radicals but we don't think you should be charged in year-two for work paid for and delivered in year-one. And we're upfront about our pricing too. See price chart below. Call today for a free demonstration.



A Capterra 5-Star Product

"Our CEO loves it! PO's used to take him two hours a day, now they take minutes."

— Christopher Lester

Cargo West

Why Aestiva Purchase Order?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Supports Goods & Services

The most basic systems support full and partial receipt of goods and services.

Accounting & ERP Integration

We're experts in integration. Over half of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Why Aestiva Purchase Order?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Supports Goods & Services

The most basic systems support full and partial receipt of goods and services.

Accounting & ERP Integration

We're experts in integration. Over half of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Why Aestiva Purchase Order?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

Supports Goods & Services

The most basic systems support full and partial receipt of goods and services.

Accounting & ERP Integration

We're experts in integration. Over half of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Hundreds Of Modules

Highly customizable and flexible

Asset Management


A variety of asset management features can be added to your purchasing system. Whether you need to simply log receipt of assets (to manage depreciated valuations or asset locations) on your need a complete asset management system, Aestiva can help. Call for pricing.

Budget Modules


A variety of off-the-shelf and custom budget modules are available. Modules allow you to upload annual, monthly, or quarterly budget data (which can be tied to GL Codes and/or Departments), upload project-based budgets, and/or place limits on users based on their budget authority. Call for pricing.

Credit card and P-card Ordering


Systems can be extended to support credit card orders and, more importantly, the reconciliation processes required by credit card transactions. Call for pricing.

Currency Conversion


Systems can be extended to support POs in different currencies. Set up defaults for users in different countries. Convert to the currency used by your accounting system at time of transfer to accounting. Hundreds of currency scenarios can be supported. Call for pricing.

Custom Blanket PO System


Base system allows you to set up Blanket POs and mark off received goods. Add-ons can include approval notification when changes exceed pre-defined thresholds, expirations, and manual sign-off requests. Call for pricing.

Customized Approval Flow


Base system includes comprehensive budget approval flow module. However, in cases where company-specific hierarchies are in place, Aestiva Purchase Order can be extended with custom approval tables to ensure ease of administration. Procurement software also allows manual requests for sign-off. Call for pricing.

Custom POs


Special purpose extension to the Purchase Order software that allows you to use special-purpose Purchase Order screens for Leases, IT expenses (with serialization and RMA support), Contracts, Service Orders, and Construction (with contractor back-charge notification). Call for pricing.

Custom Receiving Tools


The base product includes support for full or partial receipt of goods. Custom tools can be added for handling RMAs, asset tracking, and QA reviews. Call for pricing.

Custom Shipping


Dual stand-alone and integrated management of shipments and release of items for use outside of entity. Call for pricing.

EDI Services


A variety of advanced services for setting up and maintaining EDI exchanges with suppliers, customers, and partners is available. Call for pricing.

Expense Forms


Special purpose forms for travel and non-travel related reimbursements, and check requests. Can be used to launch/manage expense-related purchases. Call for pricing.

GSA Module


Splits line items based on direct and indirect procurement expenses. Includes GSA data integration. Call for pricing.

Inventory Systems


Aestiva's systems can be integrated with Aestiva's Inventory systems-- in support of re-order points, inventory stocktakes, warehouse transfers, inventory shipment tracking, and more. Call for pricing.

Invoice Approval


Invoice approval Requests can be added to your system to facilitate after-the-fact purchases, credit card orders, and hybrid systems that manage both PO-based and non PO-based purchases. Call for pricing.

Language Support


Aestiva Purchase Order can be delivered in almost any language. Call for pricing.

Logistics Forms


Forms and Tools for managing the movement of procured goods. Call for pricing.

Item Catalog


An advanced vendor and item catalog is included with the base product. The base system includes auto-capture of items ordered, a Google-like search, vendor territories, and vendor categorization. Custom catalogs can include image-based navigation, corporate-approved product catalogs, and stock/non-stock item controls. Call for pricing.

Order Entry


Can be linked to purchasing, inventory, inventory pick-lists, cost and markup analysis, and drop-ship. Call for pricing.

Problem and QA Reports


Special purpose forms for managing problems that arise in relation to received goods. Call for pricing.

Purchase Request Forms


Special purpose forms for managing multi-supplier requests and the split of those requests into single POs. See Aestiva Procurement.

RFX Forms - Enterprise


Creation of RFX form is included with the base product. Additional features can include awards, award notification, conversion to Purchase Orders, web-based vendor signup, review, and approval. Call for pricing.

Punchout For Suppliers


Ability to integrate your purchasing process with outside suppliers. Includes web site and automated ordering side of the cXML Punchout. Call for pricing.

Smart Spend Modules


Creation of spend analysis reporting and lookup selection screens to promote lowest-price selection and greater visibility to spend information during the purchase process. Call for pricing.

Split Reporting


Gives the ability to split individual line items into multiple codes based on unit price, extended price, and/or percent split or based on previously saved split. Call for pricing.

Template Kits


Ability to define sets of purchasing forms and have them auto-submit for approval on a recurring basis. Note: Ability to create template kits is included in base product. This feature allows for added functionality. Call for pricing.

Vendor Analysis/Spend Management


Ability to issue vendor reports and vendor problem reports and report on vendor history. Call for pricing.

Vendor Request Form


The base product already includes the ability to perform simple Vendor Requests with automated approval. However, if a new form is needed with a custom approval flow to manage the Vendor Request process, a module is available. For more information, see the product, Aestiva Vendor Request.

Vendor Sign-off


Gives the ability to require and report on outside vendor confirmation requests. Can support other vendor check-offs related to order fulfillment. Call for pricing.

Warehouse Check In/Out


Variety of forms and methods available. Call for pricing.

Price Tiers for Aestiva Purchase Order Software
One-time (non-recurring) pricing based on number of active named users.
Price below includes setup and installation. Please call for quotation.

PO-5 $2,995 (Up to 5 users)
Plus $199 per additional user.
PO-50 $8,795 (Up to 50 users)
Plus $169 per additional user.
PO-150 $17,995 (Up to 150 users)
Plus $119 per additional user.
Other Call for pricing.
Scaleable to 100,000+ users.
A100

Learn how Aestiva Purchase Order can improve your workflow.

Call Us Schedule A Demo