AP Automation

Over 500 Systems Delivered.

We make purchasing and invoice processing more efficient.

PricingRequest A Demo

"We could not be more pleased with the ease of use and functionality..."

— Catherine Carter

Financial Specialist

Great Lakes Bioenergy Research Center

Purchasing and Invoice Processing

Aestiva AP Automation automates the purchasing and invoice request process.

Looking to go paperless? We provide a wide variety of purchasing and invoice processing solutions to meet the needs of medium and large organizations everywhere.

Purchasing Features

  • Flexible purchasing forms.
  • Automated GL coding.
  • Intelligent approval flow.
  • Easy Receiving (full/partial & goods/services).
  • Advanced reporting, tracking and audit trails.

Invoice Processing Features

  • Automated pickup & OCR available.
  • Flexible invoice request forms.
  • Automated GL coding.
  • GL splits, special terms, and more.
  • Research queues (For the accounting department)
  • Intelligent approval flow.
  • Use for PO-less invoices too.
  • Automated transfers to your accounting system.
  • Advanced reporting, tracking, and audit trails.

Accounting-Friendly Too
This solution works with your current accounting system. It does not change the payment processes -- focusing instead on the areas that yield the most savings for many organizations. Need something different? As a paperless automation firm we can help. Call today.

Elegant Simplicity

  • Installs on the cloud (or your own server).
  • No software on desktops or mobile devices.
  • 100% browser-based.

Can We Earn Your Trust?

At Aestiva, we care about our customers. Long-term. It's why we're constantly improving our technologies. Why we stay affordable. And why we keep and have so many great customers.

To find out more please schedule a Free Demo or Contact Us today.

"We could not be more pleased with the ease of use and functionality..."

— Catherine Carter

Financial Specialist

Great Lakes Bioenergy Research Center

Why Aestiva AP Automation?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

We Understand GL Coding

All systems ensure that invoices are coded properly.

Accounting & ERP Integration

We're experts in integration. Most of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Why Aestiva AP Automation?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

We Understand GL Coding

All systems ensure that invoices are coded properly.

Accounting & ERP Integration

We're experts in integration. Most of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Why Aestiva AP Automation?

Automated Approvals

Hundreds of kinds of automated workflows to fit every need.

Reporting

Includes an advanced reporting engine that's also very easy to use.

Easy Like Paper

Our electronic forms bring you the intuition of paper with the power of advanced automation.

We Understand GL Coding

All systems ensure that invoices are coded properly.

Accounting & ERP Integration

We're experts in integration. Most of our installations include a systems integration. Call for details.

Customized For You

We're a paperwork automation firm. So we adjust our systems to meet your particular business process. "Flexibility" is our middle name. Call and see for yourself.

Hundreds Of Modules

Highly customizable and flexible

OCR Module


Looking for automated pickup from one or more email boxes? With automated OCR scanning, matching against POs, and submission to your accounting system? This system will do it. Call for pricing.

Customized Approval Flow


The base system includes a comprehensive approval flow module. However, in some cases custom approval tables are needed for easy administration. Call for pricing.

Multi-Language Support


Aestiva AP Automation may be delivered in almost any language. Call for pricing.

Multi-entity Support


This AP Automation system can be extended to support multiple entities. Call for pricing.

Change Orders


The purchasing module can be extended to support "Change Orders." Call for pricing.

Mutli-Currency Support


Need to write POs or process invoices in different currencies? Our systems can be extended to support multiple currencies. Call for pricing.

Budgeting


We offer a wide variety of budget systems. From GL-based budgets to project budgets to custom budgets -- we can help. Call for pricing.

Customized "GL-split" modules


Although the base system supports "GL Splits," sometimes a custom module can provide additional efficiencies. If your situation requires customized GL splits then please call us for pricing.

AP Automation Pricing Tiers
One-time (non-recurring) price shown below. Based on number of active named users.
Price below includes setup and installation. Please call for quotation.

APA-50U $16,695 (Up to 50 users)
Plus $299 per additional user.
APA-150U $34,195 (Up to 150 users)
Plus $229 per additional user.
Other Call for pricing.
Scaleable to 100,000+ users.
A100X1.9

Learn how Aestiva AP Automation can improve your workflow.

Call Us Schedule A Demo