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Aestiva Procurement Base Features
An Aestiva Procurement software installation is composed of Aestiva Purchase Order package, a warehouse module to handle inventory and non-inventory items,
a purchase order form, revision controls, support for recurring and blanket POs, related tools, and deployment consulting that manages the deployment from inception through final delivery and beyond.
The base Procurement system can also be extended with add-ons. Estimated pricing shown below. For enterprise pricing, click here. The base procurement software system is 100% web-based and includes:
Advanced Workflow Engine
Audit Controls and Logging
Database Engine/Mgmt
Proxy User Management
On-Screen Help System
Report Creation Tools
Security Management
Vendor Database/Approval
HTML Design Support
Installation Support
IT and App Admin Training
Production/Staging Deployment Support
Systems Integration Tools
Upgrade and Packaging Tools
Forms
Purchase Request
RFX
Requisition/Purchase Order
Invoice Approval
Inventory Sample Tools and Reports
Assign POs from Purchase Requests
Full/Partial Receipt of Goods
Fill Warehouse Requests
ReOrder Warehouse Stock
Vendor Spend History
Post Invoice Tool
Discretionary Sign-off
Base system costs $19,995 for a 50-user system or $24,995 for a 150-user system. For enterprise pricing, click here. Prices are one-time. Price includes base setup, installation, and support.
Need only a specific module?
Instead of purchasing an entire Procurement System perhaps you only
need a single or a few modules. If this is the case, feel free to speak
to an Aestiva Account Coordinator about your needs. At Aestiva,
we can tailor solutions to meet limited business process needs.
Aestiva Procurement Add-ons
Aestiva Procurement software add-ons are combined together in different ways
depending on business process needs. Add-ons are 100%
web-based.
Meeting your Business Process (BP) needs.
Aestiva Procurement software includes an advanced electronic forms
production system so custom business processes can be added, if/when
needed. The flexibility gives the Aestiva Procurement software
package the ability to adapt to the most specific procurement processes.
Sample Add-ons
Here is a partial (alphabetical) list of software add-ons that can be added to the base system. Prices are one-time and not tied to number of users.
Budget Modules - A variety of off-the-shelf and
custom budget modules are available. Modules allows you to upload annual, monthly, or quarterly budget data (tied to GL Codes/Departments),
project-based budgets and/or place limits on users based on their
budget authority. Call for pricing.
Custom Blanket PO System - Base system allows you to set up Blanket POs and mark off received goods. Add-ons can include
approval notification when changes exceed pre-defined thresholds,
expirations, and manual sign-off requests. Call for pricing.
Customized Approval Flow - Base system
includes comprehensive budget approval flow module. However, in cases
where company-specific hierarchies are in place, Procurement can be
extended with custom approval tables to ensure ease of administration.
Procurement software also allows manual requests for sign-off. Call for pricing.
Custom POs - Special purpose extension to
the Procurement software that allows one to use special-purpose Purchase
Order screens for Leases, IT expenses (with serialization and RMA support), Contracts, Service Orders, and Construction (with contractor back-charge notification). Call for pricing.
Custom Receiving Tools - The base
product includes support for full or partial receipt of goods.
Custom tools can be added for handling RMAs, asset tracking,
and QA reviews. Call for pricing.
Custom Shipping - Dual stand-alone
and integrated management of shipments/release of items for use outside of
entity.Call for pricing.
Expense Forms - Special purpose
forms for travel and non-travel related reimbursements, and check
requests. Can be used to launch/manage expense-related purchases.Call for pricing.
GSA Module - Splits line items based on
direct and indirect procurement expenses. Includes GSA data integration. Call for pricing.
Invoice Approval - Enterprise - Invoice Request form with invoice(s) attachments, return management, etc. Call for pricing.
Logistics Forms - Forms and Tools
for managing the movement of procured goods. Call for pricing.
Item Catalog - An advanced vendor and
item catalog is included with the base product. The base system include auto-capture of items ordered, a google-like search, vendor territories,
and vendor categorization. Custom catalogs can include image-based
navigation, corporate-approved product catalogs, and/or stock/non-stock item
controls. Call for pricing.
Order Entry - Can be linked to
purchasing, inventory, inventory pick-lists, cost and markup analysis,
and drop-ship. Call for pricing.
Problem and QA Reports - Special purpose
forms for managing problems that arise in relation to received goods. Call for pricing.
RFX Forms - Enterprise - Creation of RFX
form is included with the base product. Additional features can include
awards, award notification, conversion to Purchase Orders, web-based vendor signup, review, and approval. Call for pricing.
Smart Spend Modules - Creation of spend
analysis reporting and lookup selection screens to promote lowest-price
selection and greater visibility to spend information during the purchase
process. Call for pricing.
Split Reporting - Ability to split
individual line items into multiple codes based on unit price, extended
price, and/or percent split or based on previously saved split. Call for pricing.
Template Kits - Ability to
define sets of purchasing forms and have them auto-submit for approval
on a recurring basis. Note: Ability to create template kits is
included in base product. This feature allows for added
functionality. Call for pricing.
Vendor Analysis/Spend Management - Ability to
issue vendor reports and vendor problem reports and report on
vendor history. Call for pricing.
Vendor Request Form - The
base product already includes the ability to perform simple Vendor Requests with automated approval. However, if a new form is needed with a custom
approval flow to manage the Vendor Request process, a module is available.
For more information, see the product, Aestiva Vendor Request.
Vendor Punchout - The base product can be integrated with vendor web sites. When this happens you no longer need to shop on the vendor site - saving you time and money. Instead, you access the
vendor site from within Aestiva Purchase Order. For more information, see the product, Aestiva Punchout.
Vendor Sign-off - Ability to
require and report on outside vendor confirmation requests. Can
support other vendor check-offs related to order fulfillment. Call for pricing.
Warehouse Check In/Out - Variety of
forms and methods available. Call for pricing.
